OBC Interim Board & Working Groups News – February 2013

Interim Board

In December the board emailed members of the Order with the collection of topics of concern that had been in our basket, suggesting a next step of forming discussion groups on each of the topics. Due to the rather small response, we contacted the interested people to suggest they might form their own discussion groups if they so wish, without further involvement of the interim board, unless they need any technical support.

This being so, after talking with Rev. Master Haryo, it seems good to start a process of winding up business for the interim board, and not take on any new issues. Together with the working groups we will work out arrangements to provide any support they need to get their projects completed or ready for discussion at the Monastic Gathering. When we committed ourselves last September for another year, there was the possibility of our arranging for the organising of the upcoming Monastic Gathering, but the present understanding is that Rev. Master Haryo will make those arrangements himself.

We will take time in the coming months to write a report on the interim board, its development and lessons learned, and will seek contributions from those who have been part of this effort over the past several years.

Of course we are still around for a while and we continue to be happy to talk if there is a need.


18 Month Public Statement Review

Rev. Master Haryo has asked Rev. Master Leandra and Richard Potter (lay minister) to prepare a report of our progress with the 17 points we agreed to undertake at the 2011 General Meeting. They have contacted the groups who agreed to work on particular areas as well as the chief priests of our temples, and have asked for feedback by 23 February hoping to have a review of our progress by the end of March. This is seen as a fact-finding task.


Structure & Function Group

The Structure and Function Working Group has been working hard for some time finalizing the questions for the survey it hopes to send out soon to members of the OBC asking for their thoughts on the current structure and function of the OBC and if or how it might be improved to meet current conditions. Those questions have finally been completed and we have turned our attention to refining the Preamble, which serves as an introduction to the questions. We have done much of that work, and when it is finished we will send the completed survey to Rev Master Haryo for comment. After that it will probably be sent to a focus group, which might include Rev Master Haryo’s Advisory Council and several other monks. Once this has been done it will be distributed to members of the Order.

In addition we have discussed issues related to confidentiality and anonymity of the responses we receive to the survey and how to go about analyzing those responses so that they can be written up into a report.  Progress is being made on all fronts, and we hope to have the survey out soon.



The Rules Digest is nearly ready, the Overview of The Rules leaflet and webpage are almost ready and the Rules index is just being started. Marianne Florian has stepped down from the group and we are hoping for a replacement.



Following a meeting with Rev. Master Haryo to discuss ethical recommendations outlined in two documents, the Ethics Working Group has revised these accordingly. The first has been circulated and the second will be circulated when it is confirmed whether Rev. Master Haryo wishes his comments and annotations to be included. The group continues to meet regularly, in the interim. Karen Richards intends to retire from the group once the circulation of the documents is complete.


Rules Awareness & Education

The working group first met on 24th March 2012 and has now met 9 times. Mo Henderson and Tony Loyd, who were originally “researchers” for the group, have now agreed to become full members, joining Rev Masters Shiko and Ando, Rev Chandra, and Chris Hughes.

The group produced a draft leaflet, entitled “Guiding Principles for Spiritual Counselling and Teaching Relationships”. A focus group consisting of 7 monks and 4 lay ministers provided comments on the draft, and some of these comments are now being clarified. Assuming agreement to a draft text can be obtained within the focus group, the next step will be to send the draft to all senior monks and lay ministers for comment.

The group was tasked with producing an introduction to the OBC Rules. However, the pamphlet “An overview of the Rules of the OBC” produced by Rev Master Zensho and the Rules Digest and Cataloguing working group provides such an introduction.

The working group has also started work on a survey of how OBC temples make the OBC rules available to those who practice there, and whether the monk(s) in charge take any particular steps to make new members and others aware of the rules.

OBC Interim Board & Working Groups News – November 2012

Interim Board

In September we welcomed lay minister Linda Stevens to the interim board. Linda practises with the Lions Gate Buddhist Priory in Canada. We are extremely pleased to have her on the board, replacing Pam Hunter Johnson. Both Pam and Rev. Master Jigen are stepping down after two years of invaluable service to the Order through their roles on the board. We would like to thank both of them for their generous giving of their time and experience and skills to this work – we will miss them.

We have been unable to find a European monk to replace Rev. Master Jigen on the board so we are looking at other ways that people can help us. One way would be by helping on one particular project or piece of work. If you are willing to be approached to help in this more specific way do please let us know.

Much of our time continues to be devoted to supporting the working groups. We are also concentrating on a way of presenting to the Order all of the outstanding concerns that have been brought to us so that it can be decided what (if any) further work needs to be done.

The interim board has been in contact with Rev. Master Haryo about the organisation of the 2013 Monastic Sangha Gathering and our possible role in helping with that. Rev. Master Haryo will first be putting together something to inform everyone of the nature of the gathering and after that a group will be formed to organise it.

We have created a resource document on confidentiality classification of documents, which has been made available to the working groups, and we are writing a document on methods of consultation with guidelines as to how, why and when to use them. We have been involving working group members in our board meetings once a month, which has proved to be very helpful to all attending. We continue to look at ways to involve more people in the work of the board.

Rev. Alicia


Structure & Function Group

Most of our energy has recently gone into creating a questionnaire for distribution to monks and lay ministers. The areas to be covered have been largely agreed and we are starting to finalize the questions themselves. There will probably be some multiple choice questions as it is felt that this format makes the questionnaire easier to answer. Most questions will also have space for comments and ideas, since multiple choice answers don’t provide detailed or specific information. There will be a question written by Rev. Master Haryo and probably an open-ended “do you have any other thoughts, comments, etc.,” question. We are also carefully considering confidentiality so as to ensure that people feel able to respond freely. There will be a preamble to the questionnaire describing its aims and the remit of the working group.

Neil Rothwell and Willie Grieve kindly wrote an initial questionnaire after the Wiki page we were all working on got too confusing, and that has given us the possibility of discussing each question one by one until we get it into a form acceptable to all. It is surprisingly hard to draft good questions that say what we mean and are not leading. The process is, however, generally harmonious in spite of our diverse points of view, and we are cheered to find how often consensus can be reached. The preamble and the issue of confidentiality will also require big chunks of discussion, and it can be sobering to realize how long it can take to come up with something that appears so simple as a questionnaire. In addition we are working on how to analyze the responses when they come in. The whole process is a wonderful opportunity for training in patience and close listening, and within that we find in ourselves a wonderful respect for each others’ views. It seems good to take the time needed, rather than to rush, in the hope that the results will be better grounded in wisdom and compassion.

Rev. Vivian



Since our invitation to help move along any documents which are in the preparation stage last month we have not yet received any requests for help or information on projects pending so we remain in a state of keen anticipation and readiness.

Having heard that PDF documents are often not compatible with e-readers (e.g. the Amazon Kindle) we have been researching how to create e-books so that we will be ready to supply these as an option when finishing publications.

Rev. Roland



Earlier in the year, we welcomed Rev. Master Koten to the group, who brought much welcomed insight to our work. Rev. Koten has recently resigned from the group. We are very grateful for his input.

The Ethics working group recently met with Rev. Master Haryo to discuss our ongoing remit of reviewing, clarifying and strengthening the ethics and grievance rules, policies and procedures for monks and laity training within the Order of Buddhist Contemplatives, following which we submitted recommendations to Rev. Master Haryo and the interim board which we consider will strengthen our current rules and procedures for raising an ethical concern. We have also submitted a document containing our perspective on priorities and future work. We consider this to be the completion of the first phase of our work and are now awaiting feedback.

On completion of these two documents, lay minister Doug Carnine, who has been with us since the formation of the Ethics Working Group, in spring 2011, has stepped down. We are very grateful for all Doug’s hard work. We have found him a very knowledgeable and grounded presence and his contribution will be missed.

Karen Richards


Lay Communication Working Group

Following the break taken by members of the Lay Communication Working Group over the summer, Jim Gore-Langton decided to step down. We would like to thank Jim for all the energy and creativity he has brought to the work of this group. The remaining members of the group, Sally Brown and Rev M Meiko, together with Mary Neinast, met with the interim board for an open discussion of how they might restart working on developing methods that can underpin communication and networking within the OBC lay sangha. They are now boiling down their ideas into a proposal that can be discussed with Rev. Master Haryo. Depending on the specifics of the proposal, the group may be asking for more volunteers to get involved.

Bob McGraw

October 2012 News

OBC General Meetings

In 2000 we decided to meet more frequently than every ten years for a rules conclave as we are required to do by our bylaws. These interim meetings would be of a general nature, and fulfill a variety of needs. Since then, we have determined to meet together every other year in September, in either Europe or North America, and that every third meeting in the rotation will be a conclave.

After two fairly intense years in succession, this fall marks a bye year while we continue to work on the various projects we have undertaken. Our next meeting, which will not be a conclave, will take place next autumn at Shasta Abbey during the last three weeks of September.


New Executive Secretary

This Fall, Rev. Master Scholastica Hicks will be retiring as Executive secretary for the Order and Rev. Master Haryo has officially accepted Rev. Master Oswin Hollenbeck’s offer to step into the position. We anticipate that this transition will take place sometime before the end of this year.

The OBC Executive Secretary has a variety of specific corporate and other responsibilities, and generally assists the Order and the Head of The Order with the many administrative tasks involved in running our organization.

Rev. Master Scholastica has been Executive Secretary for the past 14 years and we are deeply grateful for her many years of service to the Order. Rev. Scholastica will be taking on other responsibilities at Shasta Abbey.

Rev. Master Oswin, who is the chief priest of the Eugene Buddhist Priory, came to Shasta Abbey in September for a year’s sabbatical and, along with his disciple Rev. Allard Kieres, was warmly welcomed by the Shasta community. We are happy that Rev. Master Oswin will be filling this position. Rev. Oriana LaChance, from Throssel Hole Buddhist Abbey, has come over to be acting prior at Eugene. We wish them all well in their new roles.


Lay Ministers’ Retreat

A modest number of lay ministers met at Shasta Abbey from the 26th through the 30th of September. Each year a number of lay ministers, both in North America and in Europe, spend a long week-end together. While on retreat, they join in the monastery schedule as well as taking the opportunity to talk with one another about the issues common to all trainees.  This year the theme of the retreats was Communication within the Precepts. At Shasta Abbey there were three moderated discussions. The first one focused on Thinking and then subsequently, Listening and Speaking in harmony with the Precepts. Sessions such as these are clearly times for living the teaching, as are all retreats and gatherings of the Sangha, worldwide.


August 2012 News

Subscription Feature Repaired

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Reverend Master Haryo At Shasta Abbey

As part of his work on behalf of the Order, Reverend Master Haryo often travels between the UK/Europe and the US and is now residing at Shasta Abbey. He makes use of Shasta as a headquarters when he is in the US and he plans to be here for at least a year. He can be contacted here.


Meeting Of The Senior Disciples Of The former Rev. Eko

From July 31st through August 2nd, senior disciples of the former Rev. Master Eko gathered at Compassionate Friend Hermitage for an informal retreat.  They talked, walked, ate, and sat together, exploring together where they have come to in their training over recent years, what concerns are on their minds, and how they may go forward together.


Interim Board Membership Changes

This coming September, Rev. Master Jigen Bartley and Pam Johnson will be stepping down from the board, each having contributed two years of service to the Order for which we are immensely grateful. We will be replacing Rev. Master Jigen and Pam with another monk and lay minister. While the work of the Interim Board is quite challenging, it has been very helpful during this period of Order-wide institutional consideration and reflection and we deeply appreciate the ongoing efforts of the present and future board.